Ministry Board Meeting
May 23, 2011
Minutes

In attendance at the meeting were:   Pastor Glenn Heinsch, Bob York, Cindy Curley, Wayne Porter, Becky Gitthens, Dick Wortham, Margie Langston, Lori Andrews, Pastor Steve Vetter, Robert Clausen, Tim Byer, Liz Byer  

Dick Wortham opened the meeting at 7:03 p.m.

Wayne Porter led the meeting and reviewed the draft of the Constitution that he and the Structure Team have worked on for many months.  He reviewed the function of the Ministry Board and highlighted some of the text in the Constitution draft that pertained to specific functions of this Board.  Specifically Wayne highlighted the mission of the Ministry Board (pg.7) , the qualifications, selection and terms of the board members (pg. 15), that both men and women can serve on this is board (pg.17) and how this board would play a part in the Business Meetings of the church (pg 19). 

A vote was taken to elect a Ministry Board Chairperson and Vice-Chairperson filling the positions from May thru October.   Tim Byer was elected the Chairperson and Dick Wortham was elected as the Vice-Chairperson.

Both men accepted these positions. Liz Byer was nominated to take notes at each meeting with instructions to send minutes and agendas to each person on the team via email.  

Meeting times will be at least monthly but if an item of urgency would arise, other meetings may be scheduled.  

New Business:   A copy of the church calendar was given out.  Storage was discussed. Each leader is to contact their groups and find out what storage areas they currently have and if they need something more or different.  Also each leader is to find out who is on the committee’s below them and who has been a ministry chair in the past.  This info will be helpful in the future when filling new positions.  The ministry board members will need to communicate also with their groups concerning the up-coming budgets.  This information must be gathered and to the finance team in early September.

A Policy and Procedure was presented by Bob York and the Finance Team regarding monetary and non-monetary donations.  The elders had already approved this item so it was just shared with the team so they understood its purpose.  Some examples of how this would work were discussed.  

The next item on the agenda actually worked with this new Policy and Procedure. A family in the church has donated monies for a new piano.  The Worship Team is excited for this purchase.  Buildings and Grounds has said the stage can handle the added weight.  The final decision was tabled since none of the other team leaders had a chance to ask their groups how this would affect their ministry at this time. This will allow the Ministry Board a chance to ask their committees the appropriate questions on whether this change would affect their ministry and test how the function of the ministry board and this new policy work together.  

The possibility of deck in front of the church was briefly mentioned.  No details were shared but feedback on the idea would be appreciated.  

Next meeting is scheduled for June 27 at 7:00 p.m. in the Fellowship Hall.  

Attached are the documents that were discussed and/or reviewed.  

Respectfully Submitted by:
Elizabeth Byer

(* Items in red denote tasks the Ministry Board members will need to complete before the next meeting.)