Ministry Board
Meeting
February 6, 2012
Minutes
The meeting was started at 7:05.
Pastor Steve led the group in prayer.
In attendance: Tim
Byer, Cindy Curley, Becky Gitthens, Pastor Glenn Heinsch,
Barb Martin, Pastor Steve Vetter, Dick Wortham, Bob York, Liz Byer
Absent: Lori
Andrews
TV Update: Pastor
Glenn has been busy getting the large screen TV’s installed in the Fellowship
Hall and the Office Conference Room. Thanks
Glenn!
We still need Ministry Board Leaders for the Worship
Committee, Outreach Committee and Service Committee.
There is also a need for an Elder Representative. The
Elders have been assigned the job of appointing leaders for these positions.
The suggestion was made that
possibly the ‘Elders in Training’ group would be a pool to draw from for
Team Leaders. Maybe these
appointments could be considered by the Elders.
Pastor Steve asked why people are not willing to step up to
these position. The answer seems to
be that most of the people who are already Team Leaders are wearing many other
hats, and doing many other jobs as well. They
just can’t take on one more job. We
need more people who have the passion and vision to multiply ministry.
Becky Gitthens said they had good luck just taking the phone directory
and calling people rather than always asking the same people to do more.
She said they found some “hidden gems” in that process.
Update of other Teams: There is no more Youth Worship. This circle should be deleted from the flow chart. The youth have just been folded into the adult worship and this is working quite well. Should the J.O.Y. Breakfast circle stay on the flow chart? There are some people talking about taking this one over and starting again so this will remain on the flow chart.
There was a long discussion about how to communicate in
today’s world. Many Facebook
options were discussed. Liz
Byer was given the assignment to learn the best way to set up a facebook account
so the population is limited to only those on certain committees.
A demo will be shown at the next meeting.
Tim Byer asked if the group should vote today on Chairman
for the Ministry Board or wait until the other three positions are filled?
It was decided to wait until the next meeting.
This will give the Elder Board two meetings in which to appoint Leaders
for the vacant positions.
There will be a New Members Luncheon on Sunday, February
19. Other ideas were discussed about
doing the next new members event
during Sunday School and serving cookies with the coffee.
Pastor Steve said he sees the main issues for Ministry
Board are cutting edge questions on how to keep us effective.
He wishes it was easier but wanted to be sure that no one was getting
discouraged. We are much more
effective than we were four years ago. It
is just not a quick a process.
Pastor Glenn Heinsch said he is still learning how to fit
in to the Ministry Board since he is a main player in many of the groups
represented but he is at the table as a staff member.
The question was raised that if someone had a problem with
something how would they know who to communicate with?
Pastor Steve said the staff will work on a page
in the bulletin with that information.
Steve asked Becky Gitthens how the women’s team was doing
with the organization of the ministry board.
She said over all it was positive.
Pastor Glenn had several ‘taboo’ items to discuss.
1)
Library.
What is its purpose, vision, goal? Not
many people use it. We don’t really have the space anymore more for the books
or boxes of books and they are all very outdated.
All groups
are to be asked for their input on what to do with the library.
2)
Old Bible out by the coffee: The
group told Glenn to talk with Pat Whiting about it.
3)
Pews in the Fellowship Hall. Space
is becoming so limited in the Fellowship Hall, so Glenn was wondering why we had
the three old pews in there? He was
told that was the decision
made with the
chairs were purchased. Buildings
and Grounds will discuss this at their next meeting.
4)
Old White Board in the Fellowship Hall:
Again, space being the issue and the board is not being used especially
with the addition of the large screen tv in that room.
All groups are to
be asked for their
input on what to do with the old white board?
Anyone what or need it for their ministry?
5)
The old white ramps from the stage:
They are being stored in the table room, but there really isn’t a use
for them and again storage space is a big issue.
Buildings and Grounds will discuss the ramps at
their next meeting.
It
was also shared that the ladies have chosen the paint colors for the Worship
Center and this will be taken to the Buildings and Grounds next meeting also.
At
our next meeting we are to ask the Buildings and Grounds representatives if
their group talked about blinds for the Fellowship Hall windows.
Round Robin:
Bob York:
Said the budget was going well. He
asked for everyone to check with their committees to see if they are receiving
his copies of the budget via email. He
also said that based on last year’s giving, 43% of all giving comes from 10
units or families. Sixty-one
tithing report letters were for giving of less than $500 for the year.
Another finance question was about who is paying for the
paint for the Worship Center? There
are two bids being prepared for the work.
Barb Martin and Cindy Curley:
There are no issues for their group.
Dick Wortham asked the ladies to be sure and tell Scott Kleemeyer and the
“coffee guys” thanks for their work with the coffee. Everyone loves it!
Becky Gitthens: There has been good feedback on Small Groups, Bible Studies and Adult Sunday School Classes. We could use more Small Group Leaders.
Dick
Wortham:
The
Outdoor Ministries is having some struggles.
Dick
asked if the Couples Night Out was still going.
Pastor Glenn said yes. Numbers were lower but
he’d see how it
went this month.
Missions:
Will meet this next Sunday and are working on their Constitution.
There may be a Missions
Conference in late
April featuring Bill Bacheller and Jack Foster.
VBS : VBS is scheduled for June 11-15.
MOPS: MOPS
have had a hard week with the loss of one of their members.
Dick will come along side and
give them a call to
share his care and concern.
Ladies Night Out:
Becky Gitthens said she will be calling ladies and getting that group
together for their
Spring Event.
There isn’t a specific leader for this group but they function pretty
well as they are.
A Leader for the Outreach Ministry Board is needed as Dick is now on the
Elder Board and is the Leader for
the Mission’s Team.
Pastor Steve: The Elders are working on getting Matt set. They are working on prayer and also how they can support the Buildings and Grounds Team and Tim Byer for the new building information process.
Tim
Byer: Tim said he is working
on getting the powerpoint set up for the next business meeting to show what the
group has learned during their info gathering process.
The next meeting was scheduled for March 12 at 7:00 p.m. in
the Fellowship Hall.
The meeting was closed in prayer by Pastor Glenn Heinsch.
RED Highlights actions needing done
before the next meeting.